The couple, the vendors, the guests, and the day.
Manage the client relationship, vendor team, guest details, budget, and wedding-day schedule from the one event.
Twelve months of tasks, counted back from the date.
Apply the Wedding timeline checklist and its 24 tasks land on the event, each due a set number of days before or after the wedding, the ones the couple should see already shown in their portal.
- 1
365 days before
Hold kickoff meeting and confirm prioritieshigh · Client visibleComplete - 2
320 days before
Book the venue and sign the contracturgent · Client visibleComplete - 3
90 days before
Send invitations and open RSVPshigh · Client visibleComplete - 4
21 days before
Send the final guest count to the caterer and venueurgentNot started - 5
1 day before
Run the ceremony rehearsalhigh · Client visibleNot started - 6
14 days after
Send thank-you notes and request vendor feedbacklow · Client visibleNot started
The couple sees the day, not your notes.
Program items and appointments you share appear on their portal calendar, the rehearsal the day before included. Items without a time yet wait under Program & experience, labelled Ceremony or Reception.
Calendar America/Chicago
Friday, Jun 11
Saturday, Jun 12
Program & experience 2 shared
A website, one invitation link per household, and the room block.
Publish the wedding website with a reply-by date and meal choices. Each household gets its own link, and you can see who has opened it and who has replied. Guests mark the hotel rooms they booked, and a week before the cutoff you get an email with the number still open.
Event website Published
Invitation links
Hotel room blocks
Also here: the Wedding vision and priorities and Wedding day details and vendors questionnaires, seating, households, vendors with their contract status, the budget, and the run of show for the day.