Stakeholders, production, budget, and the live program.
Keep approvals, production details, budgets, contacts, and schedules clear across a busy team.
The program, by section, with its gaps in plain view.
Group the day into sections, give each item a place and an owner, and mark the moments that cannot slip. An item missing either is flagged before the day, not on it.
Run of show
Tue, Mar 9 · Central — Chicago
Arrival2 items
Leadership sessions3 items
Dinner1 item
Every responsibility has a name on it.
Assign the event, a vendor, a budget line or a single cue to someone on your team, with a role in your own words and a due date. Blocked items stand out, and the rail shows what each person still has open.
Responsibility rail
JJamie Holloway3 open
AAlex Moreno2 open
Export the run of show for the people on site.
The PDF lists each item by section with its time, place, owner, status and the details you share. The spreadsheet adds the private planner notes for your own team.
Arrival
Leadership sessions
Dinner
1 / 1
Also here: the Corporate event brief and a 16-week checklist in every new workspace, vendor updates, the floorplan, attendees with their dietary and accessibility needs on the guest list, the budget, and invoices.